If you are still using the traditional way of faxing, you may be missing on a lot of things. Whether you are using fax for personal correspondence or for business purposes, shifting to online faxing will give you enormous benefits. This means you need not be at the place where your fax machine is before you can read faxed documents sent to you. And it does not end there. You can respond right away.
Prompt correspondence with business partners, customers, and agencies is one of the excellent traits of a good company. It can be one way to gain trust and confidence from benefactors. For sure, it helps in advancing your goals. This should be enough reason to shift to online faxing.
Beyond prompt correspondence, online faxing is also important for the following reasons.
Security
You can only start faxing online if you already availed of a local fax number. Although it is termed local number, you can use it in a global scope. It is important that you affix your signature to your faxed documents. You can do so with an electronic signature. When faxed items are signed, this makes them legal documents.
Aside from the electronic signature, your faxed documents are also secure because online faxing runs with SSL encryption and has protected cloud storage.
Scalability
Your business will surely grow if you play your cards well. But during this time while you are still finding the right path to success, you may not have bulks of faxed documents yet. For the meantime, you can subscribe to a plan that is compatible to your business needs. When that time comes when you get tons of document each day, you can always adjust your plan.
Compatibility
Another advantage of online faxing is that you can receive fax documents in any internet device even if the sender is using a different platform. Web Apps and Google Docs are among the many platforms that you can use to send and receive faxes.
Cost-Effectiveness
From purchasing a fax machine to spending on maintenance, ink and paper, and hiring an employee to do faxing tasks, traditional faxing can be more costly than online faxing.
Convenience
Online faxing can be done anywhere and anytime. You don’t have to be in your office to check faxed documents. It is also easier to file and retrieve documents. This is because you can organize documents by assigning codes.
Indeed, all this reasons point to one direction. You should start looking for the online fax service provider that will fit your needs.
In this case, you need a virtual fax number that can redirect the incoming faxes to your Gmail inbox. You can receive faxes as PDFs, images, word documents, and more. You can get this number from Google fax service providers. Remember that the fax services provide you with an opportunity to choosing between toll-free and local number when you sign up. Also, the type of business you are running will determine your needs.
As noted above, Google Fax Services ensure that all your documents are private and secure thanks to the encryption technology and advanced protection. Thus, communicating through Gmail fax is more reliable as compared to doing so through a fax machine. You will not run into issues such as missed faxes, phone lines, and dreaded paper jams.
Multiple File Conversion Options